Table of Contents

G/L Entries Apply

G/L Entries application can be performed in several ways. This chapter will discuss various methods of processing G/L Entries application in the Business Central system.

Regardless of the chosen method, application can only be performed for entries of type G/L Entry. In each case, suitable entries are presented, filtered by the source (resulting from the document line) G/L Account No..

Note

An additional table Detailed General Ledger Entries has been added, on which applications are based. The principle of operation of G/L Entires application is simillar to application on the customer/vendor ledgers entries.

Transaction Application during Purchase Invoice Posting

When entering a purchase invoice into the system for an G/L Account, you can specify the G/L Entry with which the posted transaction is to be settled. The system will then automatically perform the transaction settlement on the G/L Entries during the purchase invoice posting.

To indicate the Appy-to G/L Entry No.:

  1. Go to the selected purchase invoice.
  2. In the purchase invoice line with a G/L Account type click the assist button in the Apply-to G/L Entry No. field.
  3. From the displayed G/L entries, select the one to be settled with the purchase invoice. Pay attention to the sign and remaining amount to settlement for the selected entry.
  4. Confirm your selection by clicking OK.

Transaction Application during general jounral Posting

When entering a sales invoice into the system for an G/L Account, you can specify the G/L Entry with which the posted transaction is to be settled. The system will then automatically perform the transaction settlement on the G/L Entries during the sales invoice posting.

To indicate the Appy-to G/L Entry No.:

  1. Go to the selected sales invoice.
  2. In the sales invoice line with a G/L Account type click the assist button in the Apply-to G/L Entry No. field.
  3. From the displayed G/L entries, select the one to be settled with the sales invoice. Pay attention to the sign and remaining amount to settlement for the selected entry.
  4. Confirm your selection by clicking OK.

Transaction Application during General Jounral Posting

When entering a general jounral line into the system for an G/L Account, you can specify the G/L Entry with which the posted transaction is to be settled. The system will then automatically perform the transaction settlement on the G/L Entries during the general jounral posting.

To indicate the Appy-to G/L Entry No.:

  1. Go to the selected general jounral template and batch.
  2. In the general jounral line with a G/L Account type click the assist button in the Apply-to G/L Entry No. field.
  3. From the displayed G/L entries, select the one to be settled with the general jounral. Pay attention to the sign and remaining amount to settlement for the selected entry.
  4. Confirm your selection by clicking OK.

Manual Application on General Ledger Entries

The G/L Entries Application can be performed directly from the G/L Entries level for all opened entries.

To post an appication from the General Ledger Entries list:

  1. Select the search icon Search in the upper right corner of the Business Central system, then enter General Ledger Entries and click the link.
  2. Search for and select the G/L Entry you want to settle.
  3. Select the G/L Entry Settlement tab on the action bar.
  4. Choose the Apply Entries action.
  5. From the displayed G/L entries, select those to be applied with the source G/L entry by selecting the entry and clicking the Set Applies-to ID button. Pay attention to the sign and remaining amount to be settled for the selected entry.
  6. After selecting all entries, choose the Post Application action.
  7. Change the posting date if you want to post a settlement with a different date than the posting date of the source general ledeger entry.